July 2026 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 21st JULY 2026 AT 7.00PM AT THE COUNCIL OFFICE.
In Attendance Chris Watts, Andy Reynolds. Rod Williams, Keith Scarborough, Ian Hunt and Linda Wood-Mitchell
Remote participation- None
Also present:
Karen Handley, Parish Clerk
LCC Cllr Natalie Oliver (left 20.10 p.m.)
ELDC Craig Leyland (left 20.10 p.m.)
Public Forum
Thirty members of public were present. A representative from Hotchkin Gardens gave a short address as to why the residents were opposing the appeal from Glenholme Healthcare. All previous concerns were still applicable; the written form of appeal does not give residents a chance to fully represent their concerns. The representative asked that the Parish Council request ELDC to ask for a hearing and also that the Parish Council also do the same. Further could the Parish Council submit a written response to the Planning Inspectorate by the deadline the 12th of August and not wait until a decision as been made regarding a hearing.
Cllr Craig Leyland responded that ELDC had already requested a hearing and he would send a copy of the submission to the Clerk.
The Parish Council responded with an affirmative to a written submission.
A question was asked by a parishioner about the criteria needed to be a town-response that a secondary school was needed.
Cllr Leyland informed the meeting that the Government was making it easier for development in the revised National Planning Policy Framework and ELDC’ s target for development had increased by 150%.
A parishioner expressed concerns about the increase in development and possible development in the Grove Drive area due to drainage and sewerage issues.
FC/1/07/26 Comments from the Chair
The Vice Chair Chris Watts welcomed Councillor Leyland and Councillor Oliver to the meeting.
FC/2/07/26 Apologies for absence with reason given
Councillor Etches, Councillor Charles and Councillor M Williams gave their apologies which were accepted by the Council.
No apologies received from Cllr Bradwell.
FC/3/07/26 To consider applicants for co-option onto the parish council and resolve to co-opt
The two applicants, Mark Cooke and Angela Raven spoke to the Council and explained why they wished to join the Council.
It was proposed, seconded and unanimously resolved to co-opt Mark Cooke as a Councillor.
It was proposed, seconded and unanimously resolved to co-opt Angela Raven as a Councillor.
Both duly signed their Declaration of Acceptance.
FC/4/07/26 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensation
Cllr Hunt declared an interest in planning application 01004/26/FUL
Cllr Watts declared an interest 03301/25/FUL Planning appeal by Glenholme Healthcare
Cllr Scarborough declared an interest in 080/26/TPA
No requests had been made for a dispensation
FC/5/07/26 Notes of the last meeting held on Tuesday 16th June 2026 to be approved as the minutes
Cllr Wood-Mitchell raised a question about how Cllr Watts had been recorded as in attendance at the last meeting as he was attending remotely. The Clerk will contact LALC and clarify whether a Councillor attending remotely can be shown as in attendance and amend the minutes accordingly. The Chair addressed the issue of remote attendance by referring to the amended Standing Orders.
It was proposed, seconded, and unanimously resolved to accept the notes as the minutes. These were duly signed by the Chair.
FC/06/07/26 To receive a report from Lincolnshire County Council & East Lindsey District Council
LCC- Cllr Oliver explained that a decision had been made regarding Local Government Reform and the Lincoln City Model had been chosen. Shadow elections will take place in May 2027 and LCC were doing everything they can to make it work for parishioners.
Cllr Oliver informed the Council that she had funds which Parish Councils could apply for.
Highway issues-signage know almost in place for one-way system, Witham Road and removal of some of the yellow lines went to Committee in July so work should start relatively soon, Tattershall Road now has a 30mph speed limit which has slowed traffic, parking enforcement has visited Woodhall on4th June and 14th July.
ELDC- Cllr Leyland will send information about funding possibilities to the Clerk, ELDC have a reasonable substantial investment fund which will be the last due to Local Government Reform, public toilets are close to completion, Pride Team have completed work on Turnberry Drive and St Andrew’s Walk and the small parcels of land which are on the market are being maintained by ELDC.
FC/07/07/26 To receive a report from Cllr Williams as parish council representative on the Heritage Committee
Cllr Williams was unable to attend so was unable to comment apart from the Heritage Committee were looking for more members.
FC/08/07/26 To approve automated, retrospective, and future payments to be made
a) It was proposed, seconded, and resolved to approve the payments listed below.
|
Person/Company to be paid |
Invoice No. |
Details |
Amount £ |
|
Badgemaster |
2627/073 |
Badges Parish Council |
86.94 |
|
Poppy wreaths |
2627/074 |
Poppy wreaths x2 |
65.00 |
|
LALC |
2627/075 |
Additional hours for website |
120.00 |
|
Viking |
2627/076 |
Printer Paper/Kitchen supplies |
135.93 |
|
Wave |
2627/077 |
Royal Square Water |
0.90 |
|
British Gas |
2627/078 |
ATM Electricity |
26.86 |
|
Viking |
2627/079 |
Pedestal Fan |
50.39 |
|
Pink Marigold Cleaners |
2627/080 |
Office Cleaning |
150.00 |
|
J Ward/T Gibbons |
2627/081 |
Royal Square Maintenance |
1060.00 |
|
Glasdon |
2627/082 |
Dog bins (new invoice as refund authorised) |
341.02 |
|
YU Energy |
2627/083 |
Royal Square electricity |
38.36 |
|
YU Energy |
2627/084 |
Office electricity |
45.18 |
|
S Long Gardening services |
2627/085 |
Gardening contract/hanging baskets/hedge cutting at office/weeding |
730.00 |
|
Institute of Cemetery and Crematorium Management |
2627/086 |
Corporate Membership |
110.00 |
|
Woodhall Print and Copy |
2627/087 |
NPD Flyers/A2 map/Questionnaire printing |
248.00 |
|
Payroo |
2627/088 |
Payroll |
6.00 |
|
Tony Gibbons |
2627/089 |
Cemetery/Village Maintenance |
322.00 |
|
EDF |
2627/090 |
Office Gas |
21.25 |
|
Goodwins |
2627/091 |
Hardware |
111.85 |
|
Welton Garden Services Ltd |
2627/092 |
Cemetery/Village mow/trimming of basal growth |
4020.00 |
|
Amazon |
2627/093 |
Bluetooth XLR Receiver |
29.06 |
|
K Handley/HMRC/LCC Pension |
2627/094 |
Staff Costs |
1751.83 |
|
Leake’s Masonry Ltd |
2627/095 |
Cleaning of Dambusters, point up and clean lettering |
2874.00 |
Co-op current account of £113,506.80 as of 30/06/2026 was noted.
Co-op 35 day account of £15,420.70 as of 30/06/2026 was noted.
Co-op 95 day account of £38,704.63 as of 30/06/2026 was noted.
FC/09/07/26 To consider quotes received for Royal Square Maintenance Contract and resolve to appoint contractor from 1st August 2026-31st July 2029
Only one quote had been received from our present contractors who had not increased their quote from 2023.
It was proposed, seconded and resolved to accept this quote and appoint our present contractor for a further three-year contract.
FC/10/06/26
a) To review Cemetery Fees and resolve further action if needed.
A proposal was put forward to raise cemetery fees and a second proposal was tabled to keep the cemetery fees the same. Three councillors voted for the first proposal to raise, and five councillors voted for the second proposal fees to remain the same.
It was proposed, seconded and resolved not to raise cemetery fees.
b) To consider the removal of excess soil from the cemetery and resolve action
The Clerk had shared images of the soil mountain which has been growing over a considerable period of time. One local landowner had been approached to help but had not replied. The Clerk has been given another contact from the Parish Clerk at Coningsby.
It was proposed, seconded and resolved that this contact be approached to help remove the soil.
FC/11/07/26
a) To review and adopt the Planning Committee terms of reference and confirm the first meeting as Tuesday 11th August at 7.00p.m.
It was proposed, seconded and resolved to adopt terms of reference and the meeting date was confirmed.
b) To consider a paper prepared by Cllr Watts regarding the position the Council may take on applications for tree works in Woodhall Spa.
This item was deferred.
FC/12/07/26 To consider and respond to Planning Applications:
00983/26/RVC Section 73 to vary condition no.4 (specified use) previously approved under planning permission ref.no. S/215/01891/20 for the siting of a shepherd’s hut to be used as a flower shop (works completed).
Location: Matthew Temple House, The Broadway, Woodhall Spa, Lincolnshire, LN10 6ST
Subject to the permission being restricted to the specified estate-agency or another precisely defined low-intensity professional-service use; retention of the existing controls over the hut’s siting and light-grey appearance; an appropriately updated cessation/removal condition; and control of signage and other external alterations. These safeguards are necessary to secure compliance with NPPF heritage policy and ELDC Local Plan Policies SP10 and SP11 and to preserve the character and appearance of the Woodhall Spa Conservation Area. If permission is instead sought for the unrestricted range of Class E uses, the Parish Council recommends OBJECTION because the effects of those wider uses have not been assessed.
It was proposed, seconded and resolved to approve this application with the constraints outlined. One Councillor objected.
03542/25/OUT Outline protection of 1no.dwelling-ammendment position of dwelling moved to the east.
Location: 33 Stixwould Road, Woodhall Spa, Lincolnshire,LN10 6QH
The Parish Council recommends refusal unless, before determination, robust technical evidence satisfactorily resolves cricket-ball and agent-of-change effects, pedestrian safety, drainage and Conservation Area setting. These matters affect the acceptability of residential development in principle and should not be deferred wholly to reserved matters or conditions.
It was proposed, seconded and resolved to object to this application.
01004/26/FUL Siting of a telephone box in front garden (works already completed).
Location: Drey Lodge, 14 Tarleton Avenue, Woodhall Spa, Lincolnshire, LN10 6SE
It was proposed, seconded and resolved to support this application with condition that hedge is retained for screening.
00869/26/FUL Came Court Management Company Erection of a boundary fence
Location: Came Court, Woodhall Spa, Lincolnshire, LN10 6DA
It was proposed, seconded and resolved to support this application with conditions. The low timber picket fence would replace a failed hedge, match the established fence on the opposite side of the Came Court entrance and preserve the open character and appearance of the Woodhall Spa Conservation Area
01028/26/RES LME Building Contractors Ltd Reserved matters application relating to the erection of 1no. dwelling (outline planning permission ref.no.0387/25/out for the erection of 1no.dwellings).
Location: Jonel, 80 Witham Road, Woodhall Spa, Lincolnshire, LN10 6RD
On the basis of the reserved matters, the Parish Council requests deferral of application 01028/26/RES in its present form.
Planning appeal
03301/25/FUL Planning appeal by Glenholme Healthcare -erection of a care home and construction of a vehicular access, car parking, landscaped gardens, refuse and recycling facilities.
It was proposed, seconded and resolved to submit a request for a written hearing to the Planning Inspectorate as the issue was considered to warrant a hearing rather than being a paper exercise. Cllr Watts had already drafted a response which would be circulated to Councillors to comment on. The deadline was set as Thursday 23rd July for any comments to be returned to Cllr Watts.
Full Planning
To be noted by Councillors
000461/26/FUL Section 73 application to vary condition no.5 and condition no.16 as previously imposed on planning permission reference S/215/02763/25
Location: National Golf Centre, Broadway, Woodhall Spa, Lincolnshire LN10 6PU
003421/25/FUL JJ’s Garage Ltd Change of use of land to site 3no. shepherds hut (in total) for holiday use.
Location: Fern Lodge, Stixwould Road, Woodhall Spa, Lincolnshire LN10 6QH
00759/26/FUL Montebello Ristorante rear extension to existing restaurant and alterations to include an outside seating area, retractable awnings and extraction flues.
Location: 6 The Broadway, Woodhall Spa, Lincolnshire, Ln10 6ST
00605/26/FUL Extension and alterations to existing dwelling to provide additional living accommodation.
Location: 150 Witham Road, Woodhall Spa, Lincolnshire, LN10 6RA
00841/26/FUL Extension to existing dwelling to provide additional living accommodation including a detached garage and alterations to existing driveway.
Location: Jonel, 80 Witham Road, Woodhall Spa, Lincolnshire, LN10 6RD
Tree Works
Noted by the Council
Application Reference Number: 078/26/TPA
APPLICANT: Mr Tom Gissing, Lincolnshire County Council
PROPOSALS: G1 - 12 Sycamore & 1 Hornbeam - T1-Sycamore- Fell (Asymmetrical lean over highway with sparce canopy, moribund unviable specimen ) T2-Sycamore- Fell ( Bifurcated at 1m,extremely sparce canopy, utilities at the base, Moribund unviable specimen) T3-Sycamore- Fell ( Extremely Asymmetrical with minimal sparce canopy, Moribund unviable specimen)
Location: 18, Cromwell Avenue, Woodhall Spa, LN10 6TH REASON(S): G1 - As part of a highway Scheme for Cromwell Avenue. Replanting of X6 Trees has already taken place to replace these specimen including X2 Liriodendron tulipifera, X2 Liquidamberstyraciflua and X2 Sorbus aucuparia Sheerwater seedling.
Application reference no: 080/26/TPA
Proposals: Oak tree-fell tree if not possible to significantly reduce the size of the crown. Issue with tree causing damage in high winds, significant impact on light levels in neighbouring property and falling acorns and tree branches. Location: Oak Tree House, 37, St Leonards Avenue, Woodhall Spa, LN10 6SZ
It was proposed, seconded and resolved that Cllr Hunt and Cllr Watts will visit the site and prepare a report for ELDC.
Notification Reference no: 079/26/FUL
Proposals: T1 Oak Crown lift to give satisfactory highway clearance. 28 day notice issued by LCC Highways Ref East/Afen/Woodhall Location: 9, Cromwell Avenue, Woodhall Spa, LN10 6TH
FC/13/07/26 To consider arrangements for the Remembrance Parade on Sunday 8th November 2026
• Recruitment of Volunteers/training
• Road Traffic Management
• Bugler and drummer
• Parade lead (usually provided by RAF Coningsby)
• Purchase of radios for communications
• Groups to be invited to lay wreaths
• Any issues arising from 2025 which need to be considered.
This item was deferred until the next Full Council meeting on 18th August.
FC/14/07/26 Cllr Watts to provide an update on NDP progress
NDP questionnaire completed so far-300 General, 2 Clubs and Societies,30 Business. There is another public engagement session on Saturday 1st August outside the Book Fayre and all the deadline for questionnaires is the 8th August. The distribution of leaflets has not been successful; Cllr Watts is following this up. Links to the surveys are on social media, the website and hard copies are available in the Library.
FC/15/07/26 To review and adopt the Staffing Committee terms of reference
It was proposed, seconded and resolved to adopt the terms of reference.
FC/16/07/26 To consider quotes received for Community Champion Pin Badges
Quotes from two companies had been circulated prior to the meeting.
It was proposed, seconded and resolved to request a sample badge from Badgemaster before committing to an order.
FC17/07/26 To receive an update from Woodhall Spa in Bloom
Cllr Hunt shared a copy of the WSIB Portfolio which had been produced for the Judges on Friday 3rd July. Copies were given to the Clerk.
Watering will be on a Friday and Monday, new bowser had been acquired, and thoughts were now turning to Autumn/Winter planting. WSIB were fund raising by creating craft items to sell. There is a committed team of 25 volunteers who had been visible in the village, Royal Square, Community Garden, Book Fayre, Cottage Museum as well as St Peter’s Church. Cllr Hunt passed on the Chair of WSIB, Sue Philips, thanks to WSPC for their support.
Cllr Watts added his thanks from the Council for all the hard work which has gone in to improving the village over the last few months.
FC18/07/26 To confirm the date of the August Full Council meeting as the 18th August 2026 at 7.00 p.m.
This was confirmed by all Councillors.
Meeting closed 9.02 p.m.
Signed______________
Date ________________